Kanban board template

Customize this Kanban template to manage workflows while keeping everyone on the same page. Visualize tasks, the people assigned, and task status.

Use this template
Kanban template

What is a Kanban board?

A Kanban board is a project management tool that allows a team to quickly visualize a workflow. A basic Kanban board has three sections: work that needs to be done, work that’s in progress, and work that is complete. You drag the work items from column to column as needed.

While a Kanban board can be as simple as that, you can also make it more complex. Some teams have different setups, like dividing the to-do list by when items are scheduled to be worked on or having a two-tiered board that can track tasks that go through different processes. This tool should work for you, so customize it as needed.

Advantages of using Kanban diagrams

A Kanban board is great for getting a bird’s-eye view of a project: You can easily see the status of all the components. This is useful not only for a project manager but also for the entire team—if someone is waiting for a team member to finish a task before they can work on the next thing, they can easily check the status of their colleague’s work.

Additionally, a Kanban board forces you to trim down the number of tasks you take on. Many teams limit the number of items in each section of the board so they can’t get overwhelmed.

How to get started with our free Kanban board template

Start by loading your backlog or to-do list to sticky notes in the first section of the template. (Sticky Note Quick Add makes this super easy!)

If you need to customize this section, go for it! Feel free to add separate columns for tasks that are scheduled or ready to be tackled. Remember to share the board with anyone working on these tasks or that needs to know about them.

Next, as your team does their work, they can drag the sticky notes from column to column, and your entire team will stay up to date.

If you’re working with a project management system like Smartsheet or Jira, use the Lucidspark integration to turn the sticky notes into cards. You can also import issues from your project management system to fill in the template.

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